We have a lot of confidential corporate information in our office that we need to keep secure. Having key codes is hard because a lot of the staff forget them regularly and end up writing them down, which ends up making our office a lot less safe! As a result, we have switched to using fingerprint and facial recognition security which is working a lot better. It's not like people can forget to bring their faces into work! This blog has some tips on how to switch your office to using more modern security options like fingerprint scanners and facial recognition security.
One of the most important assets your business has is its information, whether about clients, business processes or employees. Therefore, a business owner/manager must make every effort to secure this sensitive information to ensure that confidentiality is not breached. Of course, there are many questions surrounding the right choice of office safe. Below are answers to some of the most common questions.
What's the best locking system?
Office safes have three main lock mechanisms: biometric, key lock and digital locks. Biometric safes use fingerprint or iris prints to allow entry into the safe; there's no need to have a key or opening lock combination. They also allow for pin codes as an additional security barrier. Key-operated safe locks are reliable and supplied with two opening keys at the point of installation. These keys must be supervised very closely so that they are not misplaced or lost. Place the spare key somewhere away from the safe. Digital locks allow multiple users to set access codes so that people that know the pin code can access the safe. Insofar as choice goes, the best safes are those which combine digital mechanisms with either of the other two.
What should I think about when buying?
The first thing to consider is what you're going to store in the safe – is it cash or just documentation? You'll need a safe with high theft protection, particularly if storing cash. The amount of documentation to be stored will determine the size of safe that you select. The safe should be equipped with fireproof features to protect your documents. Check the cash rating: the higher the rating, the better the safe at storing valuables.
For office use, there are safes designed to safeguard backup files, discs and USB sticks from both theft and fire. Choose a compartmentalised safe which allows you to store your documents/backups in an organized system for easy retrieval. If your insurer stipulates criteria for the safe that you need, check their criteria against your options as well.
What can I store?
You can store your office documents – business incorporation documents, client information, employee information, tax details, supplier information, digital backup media etc. – in an office safe. Office safes are not just ordinary fire safes, which protect your valuable documents in the event of fire but have little theft protection. Choosing combination safes that have theft protection along with fire protection is the best option.
Depending on your budget, you can get many safe models – go for the safe that has the highest insurance rating for your budget. The more the protection a safe offers, the more expensive it is. For more information, talk to a professional like Askwith Company.